General Information:
This is the feature that gives you the possibility to create and send proposals to your travelers/employees. You can allow it for B2C and B2B. In the proposals, you can add a hotel, air, or/and car. You are allowed to add as many proposals as you want and when you send them to travelers/employees, they will remain in the Proposal Tab. So, if you want to add some more proposals to the existing one after sending it or changing some information, you don't need to start over. Basically, you are just informing your travelers/employees with the proposal about the current offers.
Setup:
In order to have Proposals on your website, you need to inform the Thomalex Support team to enable this feature. Only System Administrators have the ability to enable/disable proposals.
What is the purpose and how does it work?
When this option is allowed, when you do a search from the platform, you will now have the new tab called Proposal:
You have 2 ways for creating a Proposal:
1. By going to the Proposal tab and choosing the content you want to add to the proposal:
2. Or, as usual, with a basic flow search.
With the proposals, you have the option to inform your travelers/employees about the current offers. Also, it allows you to customize and create special offers for your clients. They will receive an email with the proposals you have made and they will be informed about basic information about Flight/Hotel and/or Car you have added.
If you want to add some, for example, flight to the proposal, you just need to do a search, as usual, choose the flight you want to add and click on the Add to Proposal right below the price:
After clicking on it, the flight will automatically be added to the proposals and it will appear in the right corner:
You can continue with adding flights to the proposal if you want, or if that is it, scroll down and click on the Review Proposals. You will be redirected to the Proposal page where all of the proposals will be visible.
If you are finished with adding proposals just click on the Send Email button and it will be sent to the email with which you have logged in. It will be sent from the email that you have set in the website settings in Booking from Address, and in CC it will also be included the Agency email from the website settings.
If you want to add another Air, hotel, or car (or both) just click on Add Hotel and start a search as usual. Add the proposal the same way as for the Air. Choose the hotel and room, and right below it, you will have the Add to Proposal option:
Cars you will be able to add the same way, as Air and Hotel. From the result page you can just Add to the proposal the wanted content:
You will be allowed to add flights, hotels, and cars for different cities and times/dates.
When you are done with the proposals you can click on the Review Proposal, where you will be able to see all proposals added. The only thing left is, to add some information that you might find useful for travelers who will receive proposals and send them:
Email subject:
Here, you can specify the Email Subject (Rename the proposal).
*Note that if you want to add a reference number- Add it to the subject
Proposal Reference:
You can add some reference numbers/letters you want. If the subject is not specified, this reference will be visible as the subject.
Air/Hotel/Car Message:
In this field, you can add any information you find important for the proposal that you have added. You can add some baggage information, traveler information, etc. If you have more than one proposal and each proposal is Air, you will have one Air Custom Message. If you add also Hotel and Car, you will have separate fields for each segment (Air Custom Message, Hotel Custom Message, Car Hotel Message):
None of these fields are mandatory, so if you don't want to add any text/subject you can Click on Send Email.
For B2B users:
Every role has the ability to Add and send Proposals.
Example:
When Proposal is sent to your email, you will receive it in this format:
Air:
Hotel:
Car:
Also, you will receive the Proposal in PDF format which example you can see in the attachment.