TABLE OF CONTENTS
What is a Travel Group (TG)?
The travel group (TG) is an administrative group within the Corporation where you can define different policies, preferences, and approval rules that are going to be applied to a particular group of employees. Some people like to call them "communities" but here in Thomalex, we call them Travel Groups.
You can create a separate TG for different languages, countries, currencies, travel budgets, preferences, etc. This flexibility allows you to organize a corporation based on their travel needs.
Image 1. Corporation Hierarchy
Travel Group Examples
There can be many different ways how to organize your own company. Below you can find several examples:
- An entire company fits in one TG
- A branch of a company in a foreign country (Each branch may follow different travel policies)
- A department that has specific travel needs
Many companies have only one TG as they don't have any business need to separate them into groups as all employees within the company follow the same business rules.
An employee can be a part of a several Travel Groups and it can have different roles within different TG.
How to Create
Travel Group can create an administrator. By default, every corporation will have one default TG that was created by the system. If you don't have any business needs you will be fine with having only one TG.
Step 1. Go to Corporate Site and click on Create Travel Group
Image 2. TG list overview
Step 2. Enter Travel Group Name
A travel group will be created and you will see a list of features that you can change and adapt.
Travel Group Settings
In the table below you can find a list of sections which you can find when clicking on Edit travel group
| Setting Name | Short Explanation |
|---|---|
| Travel Group Settings | Setting up general behaviors and features/products available in TG |
| Travel Coordination Settings | Manipulating if coordinator is enabled for TG |
| Create Justification Code | Defining a list of justification codes for usage when not in policy |
| Create Cost Centers | Allows you to create Cost Centers for the travel group that you are editing. |
| Create Trip Reason Codes | Place where Trip Reason Codes can be created for the travel group. |
| Create Regions Code | Region codes are being created in this option for the travel group. |
| Air Travel Settings | All settings regarding how the Air results are being regulated are located here. Negotiated fare codes are also entered here. |
| Car Travel Settings | All settings related to Car travel are found in this tab. Negotiated car rate codes are also entered here. |
| Hotel Travel Settings | All settings that are related to Hotel results and how they are displayed. Negotiated contract codes are also entered here. |
| Train Travel Settings | All settings related to Train results and how they will be displayed. |
| Provider Exclusion Settings | A set of exclusion settings that allows you to prevent certain Airlines/Airports/Countries/Car Vendors as well as Hotel providers from appearing in the search results. Note that you are able to use the "Include only" rule as well, allowing you to exclusively permit certain Airlines/Airports/Countries/Car Vendors/Hotel Providers to appear in search while forbidding others from being available. |
| Create Air Policies | Corporate policies that regulate Air travel are being created here. |
| Create Car Policies | Corporate policies that regulate Car travel are being created here. |
| Create Hotel Policies | Corporate policies that regulate Hotel travel are being created here. |
| Create Train Policies | Corporate policies that regulate Train travel are being created here. |
| Travel Approval Settings | The way how approval flow between corporate bookings |
| List Employees | A place where the profiles of travel group members (such as travelers, coordinators, and others) are created and managed. |
| Payment Options | Manage or create payment options for the travel group you are editing. |
| On Request Hotel Settings | If on-request hotels are enabled, it will allow you to download the existing on-request collection or upload the new one from the template. |
| Matrix Display Management | Functionality for creating Fare Families for specific itineraries according to specific rules. |
| Cost Center Budget Management | Creating or managing cost center budgets is done from this tab. |
Table 1. List of available options within the TG
NOTE: You might NOT see all of the above settings. Some features are available only when they are previously enabled by Thomalex team.